Monthly Bookkeeping Checklist

This monthly checklist will help you assess the health of your business and stay in control. Ideally, vendors should offer 30 days to settle payments, you can often negotiate longer terms if your company is low on cash. For instance, if your vendors offer early payment discounts, schedule the payments early to take advantage of them.

Regular audits are key to improving business performance in all industries and can facilitate the achievement of many other goals. Access all Xero features for 30 days, then decide which plan best suits your business. This will help keep your customers and partners up to date with news about your business. Reviewing timesheets proactively – at least once each week – can help you spot any discrepancies and activities that may be counterproductive to your organization. It is essential to do this every day, because it’s easier to spot discrepancies with recent transactions.

Review Information Before Closing

If you’re past the deadline on any invoices, make it a priority to settle it before the new month kicks off. A big part of not letting anything slip through the cracks is updating your bookkeeping software. It can only help you as much as you keep it updated with all possible aspects of your monthly finances. A solution like Jetpack Workflow will generate more accurate reports with more useful information. No more feeling lost on where to begin or overwhelmed by all there is to do.

This inefficiency has a knack for snowballing as your team members play catch-up with any missed assignments. With pesky reminders right in your inbox, step-by-step checklists, and group accountability, the AAC will help you develop a consistent habit of updating your finances each month. You’ll also receive a welcome guide with tips for setting up your system, organizing your paperwork, and making a plan to succeed.

  • Many companies will also call customers for an update at this point.
  • As soon as you receive payments from customers, record them immediately in your bookkeeping software.
  • Every month, your bookkeeper should record, complete, and issue payroll.
  • Depending on the amount of financial reporting that needs to be done on a monthly basis, the creation of accounting reports can reduce the potential for omissions or errors.
  • This will give you peace of mind that you won’t lose your data if you have a hardware failure or file corruption.
  • Accurate inventory numbers on are required to determine cost of goods sold , an important figure when creating the income statement for companies in many industries.

When you struggle with bookkeeping or spend too much time on it, you can’t meet your bigger goals. With the pros doing your bookkeeping, you’ll have all the benefits of perfectly balanced books and the time to devote to growing and scaling your business. You won’t know unless you look at the accounts receivable report.

Automate Bookkeeping Task With Accounting Software

Any calculations made with these sources should be considered estimates only. Contact us when you are looking for numbers you can rely on. Brainyard delivers data-driven insights and expert advice to help businesses discover, interpret and act on emerging opportunities and trends. Take stock of what you currently have on hand so you know exactly how much product you have available and the cash value of that inventory. Kevin Brouillard is a writer, Returned Peace Corps Volunteer, aspiring goat farmer, and finance specialist based in Upstate New York.

Monthly Bookkeeping Checklist

Stay on top of sending invoices as it is helpful for customers as well as for your team. You want to send out invoices while your services are still fresh in customers’ minds. And, obviously, the sooner you send out invoices, the sooner you’ll get paid. Keeping your books up-to-date saves you from overpaying on your taxes and shows you how well your company is performing. Time-saving tips to accurately record your transactions and create reports. Depending on your state, you may also be required to pay quarterly sales taxes. Here are some of the most common places to keep your bookkeeping checklist…

Task #17 Petty Cash Management

Your vendors only trust you as much as you are forthcoming with your payments. Hence, check all your vendor invoices and check if you’ve missed any payments.

Monthly Bookkeeping Checklist

Ensure that everything that needs to be recorded, uploaded, and categorized is properly squared away, and you haven’t missed anything over the past month. If other people are contributing to the software, confirm that they’ve also done their part to the fullest. You should be able to establish the basis for the value you claim for any fixed asset. You must also choose a depreciation method to claim tax advantages against each asset’s basis throughout its expected useful life.

Small businesses must keep thorough payroll records that include the hours worked, wages earned, deductions and net pay of each employee. Conduct a monthly review of payroll records and cross check for any discrepancies or errors. Report federal and state payroll taxes withheld from the employee’s wages along with taxes that are the business’s responsibility such as federal unemployment tax.

Keeping track of the comings and goings of your money is another habit you’ll want to incorporate into your daily routine. Prepare all year-end payroll and vendor statements, including W-2’s, W-3’s, 1099’s, 1096’s, etc. Whether you receive a letter from IRC or any new tax amendment has just been made, your bookkeeper needs to stay updated about all legal aspects of business management to keep you out of trouble.

So did NBA basketball player,Kevin Durant, who sued his CPA for making mistakes on his taxes. We’re here to help you and share our best bookkeeping practices. This template outlines the most efficient way to complete your client’s monthly bookkeeping process. Use this template to streamline your workflow process & save time. Depending on your payroll schedule, running payroll could be either a weekly, bi-weekly, or monthly bookkeeping task. However, paying employment taxes to the IRS is a monthly requirement for some small businesses.

#6: Calculate And Record Sales Tax

As a small business owner, there are many ways to grow your business, but all of them require plenty of time and energy to meet your goals. However, it’s easy to get distracted by all the daily tasks that keep your business running behind the scenes.

You want to constantly have an idea of what your cash flow goals are. We suggest you have a weekly, monthly, and annual cash flow projection. This enables you to have both an immediate and holistic view of your cash Monthly Bookkeeping Checklist flow goals. Check in with employees and partners in the morning, and have them remind you of any expenses they are aware of. It’s a good idea to keep a list for the day of both incoming and outgoing payments.

Fight the procrastination monster and grow your financial confidence simultaneously. You can also expect to receive other helpful reminders and checklists in your inbox, like how to perform a quarterly financial checkup or an inventory count. You’ve chosen a new bookkeeping system, identified the problems that affected your old one, and analyzed your books to see what exactly is wrong. Now it’s time to begin building a complete, accurate set of books for the future. If you want to make sure your inventory is correct, you need to perform monthly inventory counts. Counting your inventory monthly allows you to accurately record inventory levels in your books at month-end. Plus, doing a monthly inventory count can help you decide what items you need to replenish and how frequently.

#1 Record Revenue And Expenses

Yet, letting certain responsibilities build up, like bookkeeping, can leave small businesses vulnerable to cash shortages, delayed payments, and disruptions to inventory. File Form Even though you have made your monthly withholding payments, you are still required to file Form which is your Employer’s Quarterly Tax Return. Essentially, just add the payments you made each quarter and report them on the form. Tax professionals and certain tax software may allow you to file electronically, but it’s just as easy to file the paper form. Annual services like tax preparation can be several hundred dollars paid once a year. You may also be subject to late fees if you fail to submit financial data on time.

Pay Federal Unemployment Taxes – If you have employees, you may be required to pay unemployment taxes on a quarterly basis. Employers are required to deposit these taxes on a quarterly basis, but only if the tax due is more than $500. If you’re a small employer and never reach the $500 limit, you will make your payment when you file IRS Form 940 at the end of the year. Due dates for FUTA payments are January 31, April 30, July 31, and October 31. Big 3 Financial Statements – These 3 statements are the most important financial statements for any business.

Monthly Bookkeeping Checklist

This is important because they will be part of your tax documents. And, if you take payments via credit card, they are documented as business revenue. As a bookkeeper, you are likely not preparing the tax returns. Having accurate financial statements and source documentation will save your clients money when they pass over to their CPA at tax-filing time. Now is the time to prepare any necessary journal entries such as accruals, deferrals, prepaid expenses, and depreciation. It is essential to create schedules for these items to ensure the amount of each entry is accurate, such as a listing for fixed assets.

Accounts Payable

Bookkeepers have to communicate with other employees to manage travel expenses, reimburse employee’s expenditures, petty cash reconciliation, and more. Read on for a breakdown of essential bookkeeping tasks to keep your small business finances in order.

There are bookkeeping tasks that need to be done on a weekly, if not daily, basis. Devising a system that works for your work style and schedule can help make the small changes to your habits needed to stay on top of weekly bookkeeping tasks. Make sure the bills you’re paying for your business have been paid on time and are accurate with this report.

Review And Reconcile Transactions

Many accounting applications simplify reconciliation by suggesting matches, so all you have to do is review and approve them. Spending a little time on this task each day is easy and eliminates a grueling month-end chore. It’s also a good time to review pending transactions for any errors or abnormalities, so you can investigate potential issues promptly. There are plenty of choices when it comes to accounting software.

Accounting & Bookkeeping Checklist

To understand how a month-end checklist can help your business, you should understand what one of these checklists actually contains. In order to complete a month-end checklist, you will need to ensure all financial and accounting areas are documented correctly and any mistakes corrected.

Income statement accounts must be zeroed out in preparation of the next accounting period, and the balances are carried over to the balance sheet. Prepare and issue W-2s to employees and 1099s for contractors. The IRS says employers must complete and file these two tax forms, either electronically or by mail. The W-2 form, or Wage and Tax Statement, shows the wages paid and taxes withheld for the year.